The digital revolution has brought a multitude of advantages into our everyday lives, and the transformation of physical documents into digital formats has become a necessity. In this regard, the eMIP platform (emip.ro) has developed an innovative solution called eMIP | Scan & Sign, which offers new capabilities for mobile devices (smartphones and tablets). This module is designed to revolutionize the way we scan, process (enhance) and manage documents through our mobile devices, with the ability to hand-sign scanned documents.
The operating mode of the eMIP | Scan & Sign solution, is presented in the tutorial below:
The Platform’s Intelligent Assistant automatically enhances the document, applying new features in the scanned PDF, thus offering the possibility of carrying out advanced content search (with result display and highlighting), even from images, stamps or handwriting (handwritten) as well as printed text. (see video from min. 1:31)
USE CASES
A person with visual impairments, can listen to the audio file generated from the photos taken of documents. (see min. 3:43)
The Startup Manager who manages their project through eMIP- Business Plan, scans invoices or fuel receipts, automatically converts them into a PDF file and automatically uploads them to the eMIP cloud, from where they can access and operate on them at any time.
The Archivist or Accountant can take photos of documents with atypical formats (e.g. receipts, cash or fuel receipts, R Report, Z Report - cash register, etc.), and generates the archive file that can be signed upon verification, being later automatically uploaded into the eMIP Arch., for archiving.
The expert from the PEO / PIDS project team, while in the field during the recruitment process for GT members, can scan and sign documents with the mobile device.
Colleagues / Project team members / Business partners, scan and share documents, which they annotate and hand-sign using the mobile phone or tablet.
ADVANTAGES OF USING THE SOLUTION
Using the eMIP | Scan & Sign solution brings numerous advantages for users. Here are 10 of them:
Increased efficiency: The eMIP | Scan & Sign application allows rapid scanning of documents using the mobile device camera, eliminating the need to use a traditional scanner. Thus, we save precious time and can manage documents more efficiently.
Portability: Thanks to its integration on mobile devices, the eMIP | Scan & Sign solution allows us to scan and process documents wherever we are, without needing additional equipment or access to an office.
Improved quality of scanned documents: The application automatically detects page margins and corrects any distortions, ensuring that we have clear and accurate digital documents.
Converting handwritten text into digital format: OCR processing of handwritten text allows us to convert handwritten text into a searchable and editable digital format, facilitating the search and modification of document content.
Automatic recognition of shapes and structures in documents: The automatic recognition function helps us quickly identify and extract relevant information from documents, such as names, addresses, phone numbers or barcodes.
Simplified electronic signing: We can electronically sign scanned documents directly from the mobile device, without needing to print and sign them manually. This makes the process of signing and quickly distributing documents in electronic format easier.
Information security: The application allows the encryption and securing of scanned documents, protecting them through the hand signature and a certificate assigned by the eMIP X.509 authentication service. Thus, we can be confident that our information is in maximum safety conditions.
Easy sharing and collaboration: Annotated and signed documents can be shared through the local network, messaging services or email, facilitating collaboration and communication with colleagues or business partners.
Integration with the platform’s other applications: eMIP | Scan & Sign integrates with the other applications of the eMIP document management platform, giving us the possibility to work in a synergistic way and optimize the workflow.
Improved accessibility: By converting document content into audio files, the eMIP | Scan & Sign solution facilitates access to information for people with visual impairments. In this way, information from handwritten text or photos can be accessed by people with disabilities.
In conclusion, eMIP | Scan & Sign represents an innovative and versatile solution for mobile devices, which allows us to quickly scan documents, process them and manage them in digital format. With the help of advanced functionalities such as OCR processing, automatic recognition of shapes and structures, electronic signature, encryption and many others, we can perform a variety of essential operations in an efficient and secure way. The continued development of the eMIP platform and the addition of new features will contribute to creating an improved experience and optimizing the workflow regarding document management in the digital age.